One sure way to make a corporate newsletter thrive is to place its focus on employees. They will read it, they will contribute to it, and they will believe that management cares about communicating with them.
I once had a client with such a newsletter. It was a delight to edit because employees across the country submitted stories about their accomplishments and events, complete with photos. It was a great recruiting tool, truthfully portraying the company as a fun, participative workplace.
But then control of the newsletter shifted from marketing to human resources, where the HR head was a political animal who saw everything as an opportunity for personal career advancement. Under this person’s direction, the newsletter withered.
If you’ve got a pesky publication you’d like to kill, you can follow this company’s recipe for disaster:
- When the submission deadline nears, send a vaguely threatening reminder to potential contributors, with wording like, “This is strictly a friendly reminder that we’re expecting your articles.” (The “or else” may be implied.)
- Keep stories of employees winning awards and hosting successful events off the front page. Instead, lead every issue with a formal essay on some aspect of the company’s finances—a real wall of words with long paragraphs and no subheads to break things up. Attach a highly placed exec’s byline and headshot to give it credibility, whether he/she actually wrote the piece or not.
- Forbid the professional editor you’ve hired to improve the front-page story’s readability or make it consistent with the publication’s more conversational style. The executive authors may come off looking long-winded, grammatically inept, and prone to redundancy, but their every word is golden.
- Decree that any article mentioning the company president must appear no later than page 2, even if the article falls neatly into an established section for such news. The president should never be forced to mingle with the peons, even on paper.
- As employees disengage and submissions dwindle, fill the void with boilerplate about safety, customer service, ethics, whatever top-down lectures you can cobble from the Internet. Nothing livens up a publication more than recycled generic content. And the longer it is, the deadlier.
- If the publication is print, move it online, but maintain the print format so readers may have to scroll and jump around a lot to follow stories. Bonus points if the original format was an oversized page — they’ll have to zoom, too.
Before long, your newsletter will shrink like a contestant on Biggest Loser. But the biggest loser will be YOU. You will have stifled employee engagement and killed one of your most effective channels for communicating with employees in a painlessly entertaining way, while earning their goodwill.